EEMA Conference 2015



04th September 2015  –  07th September 2015

The EEMA-Conference 2015 at Antalya

Conference Chairman
Serdar Kelahmet


EEMA 2015 Program (4 - 7 September 2015)

Friday, September 4th

12.00 -- 18.00 Registration at the Hotel (Titanic Delux Belek)
18.00 -- 19.00 Briefing Sessions for Coordinators, Topic Presenters, Secretaries and Speakers for:
18.00 Round Table and Open Forums
18.30 Consensus Conference
19.00 -- 20.00 Welcome Ceremony
20.00 Welcome Dinner Buffet

Saturday, September 5th

08.30 – 09.15


  • Serdar Kelahmet - EEMA Vice-President-Conference Chair
  • D.G. Canan Ersöz - D.2430 / 2015-2016
  • Asst. Prof. Dr. Banu Bozkurt Bozabalı
  • The Youth : Flourishing Flowers of the Future
  • Luciano Di Martino - EEMA President
09.20 – 10.20 Round Table
“Youth Exchange and New Generation Service,  two different, but interrelated, RI Programs”
10.40 – 13.00 PLENARY SESSION I
10.40 – 11.00 Presentation of EEMA Selection on YEP Guidelines
11.00 -- 13.00

Consensus Conference on Organisational Management in Rotary YEP
Introduction: Luciano Di Martino (Italy)

  • Lecture
    Improving organizational Management in Youth Exchange  (Dennis White (USA)
  • Parallel workshops 1 – 4
    Organisational Management: What, Why, Who, How and When for
    W 1. Students
    W 2. Host families
    W 3. Club YEOs and Counselors
    W 4.
    District YEOs
13.00 – 14.00


14.00 – 15.00


Open forum 1
Youth Exchange and Communication:   “How to improve the promotion of the program”

15.00 – 16.00 Open forum 2
Optimising the relationships between YEOs
Open forum 3
How to increase the interest and participation of YEOs in EEMA website activity?
16.20 – 17.20 Leaders meeting (EEMA, ABIJ, NAYEN, RYEA, RIYEC, YEPAUCH)
16.20 -- 17.50 NGSE Network Meeting
18.00 – 19.00 Briefing section for NATIONAL REPRESENTATIVES (one from each EEMA Country)

Sunday, September 6th

12.00 -- 18.00 Registration at the Hotel (Titanic Delux Belek)
18.00 -- 19.00 Briefing Sessions for Coordinators, Topic Presenters, Secretaries and Speakers for:
18.00 Round Table and Open Forums
18.30 Consensus Conference
19.00 -- 20.00 Welcome Ceremony
20.00 Welcome Dinner Buffet

Saturday, September 5th

08.40 – 11.00


08.40 – 09.00 Report from Workshops
09.00 – 10.00 Open forum 4
Grow Rotary through Youth Exchange
10.00 – 11.00 Open Forum 5
Optimising the Relationships with RI Youth Exchange Staff
11.20 – 12.35 Presentation of forthcoming Conferences
11.20 – 11.35 EEMA 2016: LIISA STJERNBERG
11.50 -- 12.00 NAYEN 2016 : TERRANCE Mc NAUGHTON
12.00 -- 12.10 ABIJ 2016: JANY HATANAKA
12:10 -- 12.20 NOSTALGIA 2016: VIKRAM SANGHANI
12.20 -- 12.30 EEMA 2017: KRZYSZTOF KOPYCINSK
12.30 -- 13.10 Nomination of Honorary Members and Merits of Certification; Moment of Memory;Remarks from the EEMA President; Closing remarks from the Conference Chairman
13.15 – 14.15 LUNCH

 Notes / Presentations from EEMA 2015

    LUCIANO  DI MARTINO,  EEMA  President  2014-16 (ANTALIA - EEMA President OPEN CERIMONY)
    -  Round Table “Youth Exchange and New Generation Service,    two different, but interrelated, RI Programs”
    (Report Round Table)
    Presentation of EEMA Selection on YEP Guidelines
    Introductions Luciano Di Martino (Italy):
    Presentation: Selection Sept 2015 EEMA-01 09 15.ppt
    EEMA Guidelines2015

    Lecture -- Improving organizational Management in Youth Exchange
    Dennis White (USA)
    (Lecture Text Dennis White

    - Consensus Conference on Organisational Management in Rotay YEP
    Luciano Di Martino (Italy)
    The texts of the workshops (W1-4) of the Consensus Conference are not published because they will be examined and processed by the EEMA Guidelines in Youth Exchange WORKING GROUP for the preparation of EEMA Guidelines on Organizational Managment in RYE. These Guidelines will be presented and published on the occasion of the LXIV EEMACONFERENCE 2016  - Helsinki
    Open Forum 1
    Youth Exchange and Communication: “How to improve the promotion of the program”
    (Report:How to improve the promotion of the program)

    Open Forum 2
    “Optimising the relationships between YEOs”
    (Report: Optimising the relationships between YEOs)

EEMA Conference 2014

62th E.E.M.A. CONFERENCE22th
August-2014  – 24th August-2014

The EEMA-Conference 2014 at Oslo


EEMA 2014 Chairman
Herman Meier
MDYEO 2250-2310
Bente Akre

EEMA Conference 2013

The EEMA-Conference 2013 at Rom

August 30 – September 1, 2013

Conference Chairman
Luciano Di Martino


Notes from EEMA 2013

Notes from the opening ceremony
The Conference Chair Luciano Di Martino welcomes all participants and reads the message of greetings and best wishes of the Holy Father Pope Francesco and that of the Dean of the Italian Republic Giorgio Napolitano. After some information even historians of Rome, Naples and other places of the Post-conference tours he opened the Conference and wished everybody an interesting and nice time together.

A rebound Italian student, Julia Notari and an Australian inbound student, Isabella Star, addressed to the participants the greetings on the part of Rotary Exchange Students in Italy. Then take the word Elio Cucullo and Alessandra D 'Orsi, representing, respectively, of Italian Interact and Rotaract, who shortly talked about interactive relationships of these two groups of young people with the RYEP.

Finally Pier Giorgio Poddighe, District 2080 (Rome, Lazio, Sardinia) Governor saluted the participants and was very happy to host the YEOs from all over the world during the Conference in Rome.

EEMA President Vivi-Anne Åsell greated everybody to a new and slightly different EEMA conference and wished for good results and much time to learn and enjoy.

Plenary session I
Luciano Di Martino made a short presentation of our late RI President from Sweden, Carl-Wilhelm Stenhammar. He made an impresssiv speech about “A future for Peace through the knowledge of diversities”.

Round Table
Chairman Vivi-Anne Åsell, secretary Guillermo Lopex Portillo, and the speakers Alan Wylie, Hsu Chang Hsien, James Landmann and Martine Texier made a round table about
“The needs of Young Generation”
You can easily see that the experience is the same all over the world. The young people have so much input through IT and other technical equipments that they often feel somewhat lost where to go and what to do. They all need some good examples to look up to and feel that rules are necessary to be able to be on the right track. We older need to try to catch up with the technical development so we can, at least to some extent, try to understand what they are going through and try to contribute to their progress in the future.

Plenay Session II and III
Consensus Conference on Training in Rotary Youth Exchange Program.
Luciano Di Martino made a short presentation and after that Dennis White talked about “Training – the Key to Quality improvement in Youth Exchange”.
After that we had 8 different workshops in two Plenary Sessions. All the reports from these are presently being worked on to establish a consensus EEMA guideline in Training, With this aim an EEMA Working Group is examining and evaluating summaries drawn up by the Secretaries of each workshops which will be presented in the EEMA Conference in Oslo.

Plenary session IV

Symposium : “How to develop the Short Term Exchange Program (STEP)”

Chairwoman: Danielle BALTUS (Belgium)
Secretary : Jean-Claude CHAUVEAU (France)
Speakers : Peter SCHAAP (Germany)
Maria Leticia FERREIRA (Brazil)
Christopher THOMPSON (South Africa)
Discussant Ursula GERVASI (Switzerland) non participant

Danielle BALTUS, Chairwoman, open symposium and explain :“Goals of STEP are :

  • not every body is ready to go away for one year (as Long Term Exchange Program) for different reasons
  • culture shock
  • good introduction to Young Exchange for teenagers
  • parents who are not ready to host for a longer period and are confident enough to let their children leave for a year
  • opening the children’s minds
  • excellent public image of Rotary – Many teenagers and family meet the Inbound. No problem, a lot of fun”

Plenary session IV

Then, she explains her experience :

  • 3 districts, unfortunately, the large majority want to go to the USA or Canada and it is difficult to send them to other countries
  • parents want that holiday to be rewarding and they want them become fluent in English : success 99%


  • main problem: Parents => orphans
  • helicopter mothers – SKYPE – Google street
  • clubs don’t show much interest. They are not negative however because it doesn’t cost them anything
  • lack of information

But Danielle thinks that STE is really important to develop exchange family to familyHer question to his team was : “Which problems do you meet in STEP, do you think you can increase the number of participants without putting the highest standards in danger ?

Each speaker explain some possibilities they use in their district :

  • for Christopher THOMPSON (South Africa) :
    - in his district, they realized 25 families exchanges
    - after promotion in schools, by flyers near students, in September and October, they can increase number of families

  • Ed SKWIRZ (USA) :
    - in his district, they begin to new generation exchanges and they realized 114 exchanges this year (3 weeks each family to family)
    - success’s keys are : meetings in district to mobilise clubs for STE in Spain, France, Belgium, Germany, …
  • Maria Leticia FERREIRA (Brazil) :
    STE program depends when we want to do and attitude in front of STE. In Brazil :
    -  STE is active in small districts
    - important point : we have same procedure for STE and LTE
    - all districts are STE’s profile but development program is in function of what district provide as training and material to clubs
    - identification, by Maria Leticia, of success’s criteria to evaluate program
    - plan exchanges and success do it !
  • Peter SCHAAP (Germany) :
    - STE is an incoming Governor’s project and we have determination to develop this program
    - 4 success’s keys :
      • what you want to do ?
      • do you have some active voluntaries Rotarians for STE?
      • have you budget for ?
      • implement important program of awareness (sensibilisation) to parents
    - in Germany STE and LTE programs are in progress :
      • STE : 450 to 480 per year
      • LTE: 655 to 667 per year
      • Camps: 0 to 86 per year
    - question : STE is popular or not ? problems of understanding about program !
    - How we can develop STE :
      • number of participants = important promotion
      • quantity of destinations = more and more contacts with foreign destinations
      • cost of insurance and money : cost in Germany 40€/month

In conclusion, Danielle BALTUS remarks that STE is very important program of exchanges. Our biggest problem today is 40 minutes are to short time. We just can do introduction to this.

It’s necessary to work more, in workshop, next year if we want progress in.

The cost is the biggest problem of STE.

One key’s factor is planning : you must begin STE in December, no later!

Plenary session V

Open forum

New Generation Service Exchange Program state of the art and future prospect

Moderator: Crysanne Manoles, Keynote Speaker Holger Knaack


Chairman : Holger Knaack (RI Director, NGE Committee Member)

Secretary : Hayri Erenli

NG Program not successful so far. Thus the committee has been restructured and the program name changed to New NGE. Min. age not younger than 18 and the duration of the exchange not to be longer than 6 months. No certification and no protection policy is necessary .

We should encourage the NG committee to form from new members under the guidance of an experienced YEO. This committee will cooperate with the main committees and Rotaract.

There is a great demand for internship for young students. Rotary can supply Both sides. In fact, EU has just installed an internship program. Rotary can be very helpful with the NGE Program.

To activate this program, a sending and a receiving club is necessary. We also need to develop Program Rules.

In the transition period, we should start the NGE Program within our own network.

This will be a very flexible program and we can adapt many of our old rules Including the exchange of professionals.

  • Holger Knaack (RI Board Director) presented the New Rules from Evanston.
  • Giorgy Spanyi from Hungary presented the final report from EEMA 2012 in Hungary and showed the budget which was with a small profit.
  • Leandro Araujo from Brazil made a report from Pre-Convention in Lisboa in June.
  • Bente Akre presented the coming Conference in Oslo, Norway, 2014, August 22-24, in a wonderful way with pictures from the tours and very nice singing of local songs.
  • Serdar Kelahmet from Turkey presented the coming EEMA Conference in Antalya, Turkey I August 2015 with pictures of the tours among other things.
  • Election of the country to host the EEMA Conference 2016 was given to Finland and Liisa Stjernberg made a short speech about the happiness to start to plan the Conference.
  • Nomination of Honorary Members was given to Paul Demoulin, Belgium, Fernand Biname, Belgium, Gordana Nardini, Croatia.
  • Certificates of Merits were given to Leandro F. Araujo Jr, Brazil, and Narcia Woycechoski, Brazil.
  • Moments of memory was made by Vivi-Anne Åsell to Jean-Claude Penicaud, France, who left us on September 2012, Hanns-Peter Polikeit, Germany, who left us on October 2012 and Elijahu Furass, who left us in June 2013. Thanks for all your contribution in Rotary Youth Exchange.

Than Luciano Di Martino handed over EEMA Memory Plaques to the wife of Selim Demiren (Turkey) Mehves Demiren, and to the daughter of Tonino Pacella (Italy), Paola Pacella.

After the remarks from EEMA President, the Conference Chairman the work of of the Conference was ended.

Friday, August 30th

Briefing Session for Moderators and Speakers
19:30 Welcome Ceremony
20:30 Welcome Cocktail

Saturday, August 31st

Opening Ceremony for Delegates and Partners
Plenary Session:
Keynote Speaker Presentation
Main Lecture
Round Table:
The needs of Young Generations
 Plenary Session:
Consensus Conference on Training in Rotary Exchange Program
Introduction to Workshops
Introductory Lecture
11:313:00 Parallel Workshops
1 – 4 (What training should be done, and Why)
13:014:00  Lunch
14:015:00  Meet the RYEP in the world (exhibition space)
15:015:10 Plenary Session:
Introduction to Workshops
15:116:10 Parallel Workshops 5 8 
(Who should be doing the training, How should it be delivered, and When)
16:116:40  Coffee Break
15:316:30  Leaders Meeting (EEMA, NAYEM, ABIJ, Australia, Asia)
16:418:10  Briefing Section for Nat Reps
Brazilian Caipirinha MeetinFree Time

Sunday, Septembe1st

Plenary Session:
Report from Workshops
Network: How to develop Short Term Exchange Programs
Open Forum:
New Generation Service Exchange Program: status of art and future prospects 
Closing Plenary Session
News from other Conferences:
-Report on 60th EEMA conference in Budapest
-Report on Pre-convention YEO Meeting in Lisbon

resentation of coming Conference Countries:
-Norway 2014
-Turkey 2015
Election of country to host EEMA Conference 2016
Nomination of Honorary Members and Certi
ficates of Merit
The moment of the Memory
Remarks from the President
Closing by Conference Chairman


EEMA Conference 2012


7-September-2012  – 9-September-2012



Conference Chairman
György Spányi

Report on National Representatives Meeting


  • Global Insurance
  • Students' Survey
  • President's Committee
  • Home Page

Moderator: Vice-President Vivi-Anne Asell

Global Insurance

Erkki Nuotio has been the EEMA representative within the working team for Global Insurance headed by Peter Kaye.

He reported that an agreement had been reached and accepted by the Board of Rotary International on the minimum requirements for a Rotary Travel Insurance. The underwriter of this insurance policy will be Ace Europe Insurance and the distribution through an Insurance Broker to be named later. Ace Europe has worldwide connections and regional offices to handle our travel insurance on a 7 day 24 hour basis. ACE is presently engaged to set up its customer support service for us in Europe.

Erkki indicates that this is the end of his EEMA involvement in this matter as the Global Insurance team has reached its goal.

Students' Survey

President Erwin Zeller reported on the progress of a project to reduce Early Returns which was sparked off by the high number of 502 Early Returns in the RI Annual Report 2007/08, followed by 444 in the next year based on some 6000 LT exchange students p.a.

The scope of this project had increased from looking for reasons for early returns to monitoring conditions of exchanges generally.

A questionnaire for students was drawn up by a small team and modified step by step to its present version 1.5a.

Handling this survey is extremely easy for YEOs sending just one link to a group of their students by email. They fill in the report online and a data base program "SurveyMonkey" does the rest. The completed report is then delivered back to the YEO.

A sample of the questionnaire can be got with ( changed to) (2013 March)

77 Districts have used the survey and some 500 students' reports were received up to this time. The outcome is encouraging and detailed to be of good use for district YEOs to take action for improving exchange conditions in their districts.

This is the main purpose and value of this survey.

In addition combining results from districts worldwide will give us an overlook on global conditions and trends. It is highly recommended to all districts to use this survey.

President's Committee

The presidency of the EEMA Conference consists presently of the President, the Vice-President and the Past-President. Erwin Zeller proposed to increase this number so that the president has a bigger working group to discuss matters of importance and prepare for decision making before a proposal is put to the EEMA Conference.

Since there were five candidates for the election as Vice-President this time (from geographically different EEMA areas) there could not be a better selection of dedicated people for this committee than those who are prepared to serve as Vice­President and later as potential President. All five candidates have agreed beforehand to serve in this committee.

He therefore proposed to have all those who are not elected for Vice-President to be nominated for this committee.

After some discussion this proposal was accepted.

The president may have special tasks assigned to each member and may call other representatives into this committee.

Home Page

Thanks to Gunther Fleckenstein, D 1890 Germany, he has made the EEMA Homepage come true Gunther has agreed to be our webmaster and look after the maintenance of it further on.

This web site should be an archive for valuable EEMA information and a panel for current news.

E. Zeller - December 7, 2012



Dear ladies, gentlemen, dear friends and distinguished guests, Anniversaries are not just a special and precious opportunity to  celebrate but also a chance to take time for reflection and review.

The 60th Europe-Mediterranean-Africa youth exchange officers’  conference, we call it EEMA – (some of us just give it a girl’s name and say EMMA)– has inspired us to learn from the past, challenge the present and look into the future with confidence and encouragement.

The first EEMA Conference I had the privilege to attend was in Amsterdam in the year 1974. At the farewell party that year nearly one hundred delegates received a very special souvenir. I kept mine in my “treasure box” all these years and have brought it with me today.

It  is  a  framed  picture  of  a  typical  Dutch  windmill  embroidered  by  the  ladies  of  the  Rotary  Clubs  in  and  around  Amsterdam,  each one with the name of the delegate and signed personally by the artists. What a brilliant idea! Truly “Hands-on in friendship”!Looking  back  on  all  the  European-  African  YEO  Conferences,  the  design  of  the  windmill  has  become  a  very  significant  symbol  of what we do in youth exchange.

The four vanes of the mill are like arms or sails stretching in all directions embracing the whole globe.

The four sails are symbolizing the four main issues of our service. In  the  mid-1920’s,  Rotary  International  started  with  the  idea  of  focusing  on  children  and  youth  both  in  social  service  and educational exchange.

After  WW  II,  in  the  early  fifties,  former  Rotarians,  many  of  them  having  been  forced  to  be  enemies  in  the  war  had  already started a “family to family” program and begun, at the club level, to invite their children and grandchildren to holiday meetings.This  was  something  new  to  Rotary  and  outside  the  rules  of  the  Rotary  Foundation  where  Rotarians  could  not  have  their  own children and families be the beneficiaries of such opportunities due to legal reasons.

Taking the four sails of the windmill as symbols of the issues and aims of RYEI propose calling them


The years immediately following World War II were marked by the encouraging attempts to bring people together in peace, understanding and friendship, to heal the deep wounds inflicted by war, tyranny and inhumanity leaving almost 60 million children, women and men behind who had lost their lives, lost their home, freedom and human dignity.

The  opportunity  for  people  to  meet  and  to  become  friends  became  the  essential  characteristic  in  this  period  of  healing  and RECONCILIATION.  We  are  proud  and  grateful  that  Rotary  Youth  service  and  exchange  could  play  an  important  role  in  this process.  Sput  Teenstra  in  the  Netherlands,  RI  President,  and  later  Emil  Hockenjos  and  Heinrich  Vögelin  in  Switzerland,  Viktor Straberger  in  Austria,  Tristano  Bolleli  in  Italy,  RI  Pres.  Carl-Wilhelm  Stenhammer  in  Sweden,  Sigurd  Behrens  and  Andreas  von Schubert  in  Germany,  Peter  Wessel  in  Norway,  who  started  with  Holyday  camps  for  handicapped  children  and  many  others belong to the merited pioneers of RYE. Our dear friend Bo Henneby reported on this history of EEMA profoundly this morning.

The second sail of our windmill I want to call EDUCATION

An  immense  hunger  and  thirst  for  EDUCATION  existed  during  the  1960’s  and  70’s.  The  opening  of  the  borders  in  Westernurope  made  it  possible  to  learn  languages,  to  travel  to  other  countries  and  to  discover  different  cultures.  In  most  of  the Western  European  countries,  Rotary  districts  joined  in  the  Exchange  program  either  Long  Term  One  Year  School  exchanges  or family and holiday exchanges. The statistics show a growing number of overseas exchanges, especially with the United States, Canada and South America. It is fascinating to learn of the multitude of camp themes like sporting, cycling, mountaineering, music, history and language.

I propose to name the third sail of our windmill INTEGRATION.

There was an integration of the growing and uniting countries of Europe. There was integration within the neighboring countries in the Mediterranean region like Israel, Turkey and Egypt. I will never forget the moving moments when friends from Egypt met those from Israel, which before this would not have been possible. Integration meant learning dialogue about other political and economical systems, religions and cultures, and last but not least the integration of central European and eastern countries after the fall of the “Iron Wall”. Our EEMA Conference in Johannesburg / South Africa in 1994, in Helsinki/ Finland and St. Petersburg/Russia in 1997 and in Vienna in 1998 with delegates from the Czech Republic, Poland and Hungary became important steps in this process. ROTARY YOUTH IN EUROPE –FROM EXCHANGE TO INTEGRATION, was the motto in Vienna.

The fourth vane of our windmill can be called TOLERANCE.

To support this, I will just quote some sentences from the minutes of our EEMA Conference in Nazareth in 2000, when Rotary Israel invited us to remember the 2000th birthday of Lord Jesus of Nazareth.Reading from the EEMA minutes, which were confirmed by the conference unanimously:

“The keyword of our (Rotary) educational work is the vision of TOLERANCE.… Our vision has nothing to do with an outlook out of an Ivory Tower and is basically built up on the fundaments of learning tolerance… Tolerance …is the respect and appreciation of the rich variety of our world’s cultures, our forms of experience and ways of being human… Tolerance recognizes the universal human rights and fundamental freedoms of others. Tolerance means the appreciation of diversity and, or, in simple words, the ability to live and let live. It is the ability to exercise a fair and objective attitude towards those opinions, practices, religion or nationality and so differ from one’s own. (UNESCO Declaration 1995)…We have to learn that peace and love need more sincere concern and engaged sacrifice than any form of conflict and war.”So far quoting the minutes of EEMA 2000 in Nazareth.”

Sharing the vision of peace we join RI President Sakuji Tanaka’s motto:


“We trust that we are all members of the one human family all over the world, longing for a future of peace and tolerance, for a humanity freed from all threats of violence, dictatorship and anarchy. We trust that we are all privileged in this service for peace and tolerance and feel happy to be members of a family joining in friendship worldwide.”

My dear friends, as birds need the wind to support their wings, the sails of a windmill need the wind to move them and to transform their movement into energy and power. The spirit of peace,– by the way spirit and wind are the same word in many languages – the spirit of reconciliation, education, integration and tolerance are the winds that propel us into motion and provide us with the energy to serve.

We are not fighting against Don Quichotte’s windmills! There is a Chinese saying: “When the wind of change is blowing, some people start to build walls, others build windmills”. We will not build walls, but we WILL build windmills driven by the spirit of dialogue and peace. We will be like cog-wheels, like in our Rotary wheel, each cog working with the next, as the power of the vision and spirit of peace are transformed into the “hands-on service” needed to meet the challenges of everyday life.

For me, it is an honorable duty, privilege and pleasure to have been a cog in this wheel!

I thank you for your kind patience and attention.

EEMA Conference 2011

The 59th EEMA-Conference 2011 at Sun City

Conference Chairman
Christopher Thompson


EEMA Conference 2010

Association58th EEMA Conference 2010 Switzerland

Organising Committee Chairman
Walter Wyser
Office Rotary Youth Exchange
Ursula Gervasi

EEMA Conference 2009


Rejkjavik (IS)

Furter informations caming soon.


EEMA Conference 2007

EEMA Konferens i Eskilstuna 31/8 - 2/9 2007

Chair Host Committe
Vivi-Anne ÅsellÄlvsunda Gård, SE 194 91 UPPLANDS VÄSBY
Phone: + 46 70 650 59 22
Fax: + 46 8 21 7773